Wiki source code of 2021-01-15

Last modified by Thierry Carrez on 2021/10/28 16:08
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1 **Live Meeting Notes:**
2
3
4 **Call in information:**
5
6 * To join the video meeting, click this link: [[https:~~/~~/meet.google.com/ttb-aamd-ymi>>url:https://meet.google.com/ttb-aamd-ymi]]
7
8 **Quorum**
9
10 Quorum reached and meeting called to order at xx:06 UTC.
11
12
13 **Attendees**
14
15 **Board Members**
16
17 Deb Bryant
18
19 Megan Byrd-Sanicki
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21 Pam Chestek
22
23 Hong Phuc Dang
24
25 Elana Hashman
26
27 Tracy Hinds
28
29 Chris Lamb
30
31 Italo Vignoli
32
33 Faidon Liambotis (+1:06)
34
35
36 **Guests**
37
38 Deb Nicholson
39
40
41 **Expected, but Not Present**
42
43
44 **Regrets**
45
46
47 Approve minutes from last time (2 minutes)
48
49 Minutes from December's Meeting
50
51 [[https:~~/~~/wiki.opensource.org/bin/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/December%2018th%2C%202020%20Draft%20Board%20Meeting%20Minutes/>>url:https://wiki.opensource.org/bin/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/December%2018th%2C%202020%20Draft%20Board%20Meeting%20Minutes/]]
52
53 Vote: 8 yes; 0 no; 2 abstain
54
55
56 **Scheduled start time:**
57
58 * 8:00 PST (UTC -8)
59
60 * 11:00 EST (UTC -5)
61
62 * 16:00 GMT (UTC 0)
63
64 * 17:00 CET (UTC +1)
65
66 * 18:00 EET (UTC +2)
67
68 **Live Meeting Notes:**
69
70 * URL: [[https:~~/~~/pad.documentfoundation.org/p/osiboard>>url:https://pad.documentfoundation.org/p/osiboard]]
71
72 * Username: osiboard
73
74 * Password: 0s1b0ard!2017
75
76 **Call in information:**
77
78 * To join the video meeting, click this link: [[https:~~/~~/meet.google.com/ttb-aamd-ymi>>url:https://meet.google.com/ttb-aamd-ymi]]
79
80 **Quorum**
81
82 Quorum reached and meeting called to order at xx:xx UTC.
83
84 **Attendees**
85
86 **Board Members**
87
88 **Guests**
89
90 **Expected, but Not Present**
91
92 **Sent Regrets**
93
94
95 January 15th 2021 Agenda
96
97
98 Staffing Committee - Exec Dir update (10 min) Megan
99
100
101 TODO: Deb N. to send Megan a note about how to use the tools in Jazz HR to communicate with candidates
102
103
104 Strategic Direction: - finish discussion on top 3 stakeholders (30 min) Megan
105
106 Defining Our Top Stakeholders
107
108 [[https:~~/~~/docs.google.com/document/d/1ZEUttp226ec0cUEFekwT1F3Wzxu3y9sN8cs18BXm9sQ/edit#heading=h.p2qsjdwfvm70>>url:https://docs.google.com/document/d/1ZEUttp226ec0cUEFekwT1F3Wzxu3y9sN8cs18BXm9sQ/edit#heading=h.p2qsjdwfvm70]]
109
110 Hong Phuc: disagreed that we do not include individual contributors as our top 3 stakeholders (for the record).
111
112
113 We should revisit the potential risks outlined in this proposal
114
115
116 BREAK
117
118
119 Finance update and motions (15 min)
120
121 Increasing spending limits to get out of operations' way
122
123 [[https:~~/~~/docs.google.com/document/d/1BXL1xDnDKmxSZkgVg8HLLH-12I0_JDvo1Y_JGFWVM5E/edit>>url:https://docs.google.com/document/d/1BXL1xDnDKmxSZkgVg8HLLH-12I0_JDvo1Y_JGFWVM5E/edit]]
124
125
126 **Motions**
127
128 **Motion (Tracy):**
129
130 * //Motion 1//: Expand spending limit: One time expenditures up to $3500(USD) in aggregated payments, if not an approved annual contract or in current budget, may be approved by the OSI General Manager, CFO, or Board President.
131
132 **Second (Pam).**
133
134 **Discussion:**
135
136 **Vote:** 9 Yes; 0 No; 0 Abstain.
137
138
139 **Motions**
140
141 **Motion (Tracy):**
142
143 * No person responsible for approving payments may approve their own compensation or expense reimbursement.
144
145 **Second (Deb B.).**
146
147 **Discussion:**
148
149 **Vote:** 9 Yes; 0 No; 0 Abstain.
150
151
152 **Motions**
153
154 **Motion (Tracy):**
155
156 * One time emergency expenditures up to $10,000 (USD) may be jointly approved by the Board President and CFO.
157
158 **Second (Pam).**
159
160 **Discussion:**
161
162 **Vote:** 9 Yes; 0 No; 0 Abstain.
163
164
165 **Motions**
166
167 **Motion (Tracy):**
168
169 * Erase rest of page/policy on Purchasing section
170
171 **Second (Josh).**
172
173 **Discussion:**
174
175 **Vote:** 9 Yes; 0 No; 0 Abstain.
176
177
178 CERN OHL Licenses, (5 min)
179
180 [[https:~~/~~/docs.google.com/document/d/1NvC5HuCmwvFRe2Z8BhOd4tC0baH7JFnp8PrUTZ-lQag/edit>>url:https://docs.google.com/document/d/1NvC5HuCmwvFRe2Z8BhOd4tC0baH7JFnp8PrUTZ-lQag/edit]]
181
182
183 **Motion (Deb B.):** Moves that we accept the CERN OHL Family of Licenses as presented
184
185 **Second (Josh).**
186
187 **Discussion:**
188
189 **Vote:** 10 Yes; 0 No; 0 Abstain.
190
191
192 TODO: Deb N. add these license to the OSI website
193
194 TODO: Deb N. and Pam to touch base about promoting the addition of these cool new license to the OSI roster
195
196
197 OSI’s involvement in Europe, Hong Phuc (15 min)
198
199 OSI Europe Working Group Proposal
200
201 [[https:~~/~~/docs.google.com/document/d/1hsOFDO1IFqAXHFt2rbH0IwvDFxGut34-cifuzj0bQv8/edit#heading=h.y07g27qenexn>>url:https://docs.google.com/document/d/1hsOFDO1IFqAXHFt2rbH0IwvDFxGut34-cifuzj0bQv8/edit#heading=h.y07g27qenexn]]
202
203
204 Deb B. has asked for a bit more info the deliverables and the end date
205
206 and if we can have more info about the current stakeholders and how this fits in
207
208 perhaps by convening a few conversations
209
210
211 The board would like to have Hong Phuc explore an OSI working group to be implemented when there is an ED, reach out to potential partners
212
213
214 Prepare a motion for the next meeting
215
216
217 Clearly Defined, (5 min)
218
219 OSI Fiscal Sponsorship: Annual Report 2020
220
221 [[https:~~/~~/wiki.opensource.org/bin/Working%20Groups%20%26%20Incubator%20Projects/ClearlyDefined%20Incubator%20Project%20Proposal/OSI%20Fiscal%20Sponsorship%3A%20Annual%20Report%202020/>>url:https://wiki.opensource.org/bin/Working%20Groups%20%26%20Incubator%20Projects/ClearlyDefined%20Incubator%20Project%20Proposal/OSI%20Fiscal%20Sponsorship%3A%20Annual%20Report%202020/]]
222
223
224 New Affiliates, update on ones we’re waiting on (5 min)
225
226 TEX Users Group Application
227
228 [[https:~~/~~/docs.google.com/document/d/1qXtFoX2kY4LqUd6nxhWcFCoCORCVtMs8UAcX1nG0bb4/edit>>url:https://docs.google.com/document/d/1qXtFoX2kY4LqUd6nxhWcFCoCORCVtMs8UAcX1nG0bb4/edit]]
229
230
231 **Motion (Elana):** Approve to TEX User groups
232
233 **Second (Deb B.).**
234
235 **Discussion:**
236
237 **Vote:** 10 Yes; 0 No; 0 Abstain.
238
239
240 Board business: elections
241
242 [[https:~~/~~/opensource.org/elections>>url:https://opensource.org/elections]]
243
244
245 Elana: Look at past board meetings to see if we ruled on Affiliate deadlines
246
247 otherwise, we will have those joining deadlines mirror what we do for individuals
248
249
250 **Next Board Meeting**
251
252 The next OSI board meeting is scheduled for...
253
254
255 February 19th
256
257
258 Meeting adjourned at...
259
260 **Motions**
261
262 **Motion ():** Approve and post the meeting minutes of ~_~_~_~_~_~_~_~_~_~_ .
263
264 **Second ().**
265
266 **Discussion:**
267
268 **Vote:** 0 Yes; 0 No; 0 Abstain.

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