Please note: This page is for discussions related to OSI Board Elections. To view current OSI Election policy and process, see the OSI Election web page

OSI Board seats are filled through elections among the Individual Members and the Affiliates (some seats are designated as member-elected, others are affiliate-elected).In addition the one seat is designated for the General Manager. Importantly, per the OSI By-laws these elections are advisory and the OSI Board must vote to adopt the results formally.

Election Technology Support

The OSI has used an online voting system for elections. However, while the system has proved adequate for our needs and reliable, it is important to note the adminsitration of the system requires direct support from OSI staff around:

  • System set-up and configuration (E-Vote)
  • Integration with CiviCRM to access member contact information (emails)

Election Process

In the Spring of 2014, the OSI tried to use an "Approval voting Approval Voting" method, or else the Ranked Choice voting method (also known as “Instant Runoff”, “Transferable Vote”, “Preferential Vote”, or “Alternative Vote”). However, these approaches were not used due to the state of the software and UI support. As a result the vote was undertaken vai email response with members simply sending their three votes (for the three IM seats) or vote (for the one AM seat) to the Secretary for tallying.

Election Communications

The candidate slate is posted on both the OSI wiki, on the ballot page,  and included in the email to voters. Each resource includes links to further information about the candidates. It is possible the voting and ballot information email might be caught in spam folders and the OSI should remind members to search for the sender “election-admin” or “” which is the default sender of the election software.

All voting is done by email. Ideally, OSI members receive an email with instructions on how to vote; the instructions will include a URL with a unique token where voters can cast their vote(s) at However in the past due to process issues, votes were simply emailed in.

See for technical details about our voting system.

Past Elections

This voting system is being used for our:


Submit feedback regarding this wiki to [email protected]

This wiki is licensed under a Creative Commons 2.0 license
XWiki 13.4.3 - Documentation