September 18, 2020

Live Meeting Notes:

• URL: https://pad.documentfoundation.org/p/osiboard

• Username: osiboard

• Password: 0s1b0ard!2017

Call in information:

• To join the video meeting, click this link: meet.google.com/ttb-aamd-ymi

• Or, dial one of the listed phone numbers with the associated PIN: https://meet.google.com/tel/ttb-aamd-ymi?pin=3014784286124&hs=1

Quorum

Quorum reached and meeting called to order at 15:04 UTC.

Paused at 16:02

Resumed at 16:06

Adjurned at 18:00

Attendees

Board Members

Italo Vignoli

Chris Lamb

Hong Phuc Dang

Josh Simmons

Faidon Liambotis

Megan Byrd-Sanicki

Deb Bryant

Tracy Hinds

Pam Chestek

Elana Hashman (15:13 UTC)

Guests

Deb Nicholson

Expected, but Not Present

Sent Regrets

Officer Reports

Secretary's Report (Deb Bryant and Chris Lamb)

• Motion (Deb): Approve Board meeting minutes of August 14, 2020

• See supporting documents: https://wiki.opensource.org/bin/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/August%2014%2C%202020%20Draft%20Board%20Meeting%20Minutes/

• Second (Megan).

• Vote: Yes, 8; No, 0; Abstain, 1.

• Motion passes.

Treasurer's Report (Tracy Hinds and Megan Byrd-Sanicki)

• No August financials yet, expected soon. Intention to return to monthly reports from next meeting.

• All monthly reports are available on the OSI Financial Statements' wiki page at https://wiki.opensource.org/bin/Operations/Financial+Statements

President's Report (Josh Simmons and Hong Phuc Dang)

• Welcome, Deb Nicholson!

Staff Reports

General Manager's Report (15min, Deb Nicholson)

• See supporting document: 30/60/90 Day Plan https://docs.google.com/document/d/172BGLneMSevgjfMaiqiwXrDQ2aKSnKLFrK-aXHQRnfs/edit

• License Review Process Consultant

• Sustainability Director

• Sponsorship

• Request to Board to fill out Fall F2F availability

Board Topics

• Governance Reform and Strategy (60min, Megan)

• See supporting document: Building a Bridge to a Stronger OSI https://docs.google.com/presentation/d/12lATTNV_jfdl97vDFrx1YOS4cdeKZVmV3uSPeklAZH4/edit

• Re-cap of strategy session process and re-confirm decisions made and review the timeline

• What is the 'Head of OSI' title we want? (GM, MD, ED, etc)

• Board agreement: review the process for creating a board agreement. Discuss what are the behaviors we want the board to commit to?

• Contradistinction made with both the leadership guidelines draft and the "Responsibilities of OSI Board Directors" on website.

• Suggestion that it would be worthwhile to include implied, legal obligations of Board members (e.g. fiscal responsibilities), as well as other implicit behavioral norms (e.g. adhering to our Code of Conduct).

• Involved discussion around the behaviours we would like to embody as an advisory board and how it would differ from today's Board.

• Email to board, discussion to be held via annotations on document.

• Approach to events in 2021 (10min, Italo)

• Virtual conferences should permit OSI to be at many events during 2021.

• Suggestion and discussion around OSI aligning around themes.

• Also opportunities around 'virtual booths'.

• Deb (of the North) to take the action item of sending a few draft topics as our main themes for "OSI talks" this year to Italo.

• Josh encouraged everyone to participate in virtual events, for diversity of voices.

• Discussion around participation in events being a implicit approval of event.

• .NET Foundation Affiliate Application (5min, Elana)

• Motion (Elana): Approve .NET Foundation as an OSI Affiliate Member (see Appendix A)

• Second (Italo).

• Discussion: None

• Vote: Yes, 10; No, 0; Abstain, 0.

• Motion passes.

• Discussion around publicising .NET joining as Affiliate.

• We'll do a press release, and use this as a nudge to look a that current state of our press contacts in CiviCRM

Committee Reports

Finance Committee (10min, Tracy Hinds)

• Highlights: Treasurer's report, Good/Concerning news, and any contracts signed of significance

• See supporting document: September Overview (...)

• See supporting document: Treasurer's Report (...)

• Committee Chairs heads up! Budget request season is upon us. You will receive instructions.

• OSI Fundraising for sustainability special Finance Committee meeting coming soon–let the Committee know if you'd like to participate

• Membership Report (from Jessica Iavarone)

• See supporting document: Membership Report (...)

Standing Committee (Josh Simmons)

• Working toward decommissioning this committee as the OSI transitions to staff-driven board operation. No definitive date, but target is end of 2020.

Project Reports

State of the Source (10min, Hong Phuc Dang)

Numbers 

• Sponsorship: 27,550 USD 

• Ticket sales: 1,465 USD

• Speakers: 67 people 

• Registrations: 282 sign-ups, 43 countries 

• Turnout: 20-50 people per session 

• Youtube: 155 subscribers, determining new follower count on Twitter & LinkedIn in progress.

• Telegram: 49 members 

Post-event activities (WIP)

• Video processing: 14 videos as-of time of meeting

• Shared notes cleaning up: Will forward them to Deb N.

• Feedback collection: 17 responses as of time of meeting

• Post conference article on OSI website: ~22 Sep

• Financial report: End of Sep. Requires anonymisation.

• Larger report to follow next week.

Snowdrift (5min, Elana Hashman)

See supporting document: Monthly Snowdrift report https://wiki.opensource.org/bin/download/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/20200911Agenda/6.%20Snowdrift%20and%20Incubator%20WG.pdf

Incubator Working Group (5min, Elana Hashman)

See supporting document: Minutes from Incubator WG meeting https://wiki.opensource.org/bin/download/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/20200911Agenda/6.%20Snowdrift%20and%20Incubator%20WG.pdf

Open Source and Standards (5min)

• Re. OSI's "Open Standards Requirements for Software" page on website after question was raised in the Board panel at State of the Source.

• Touching on larger question on revisiting material on website and wiki.

Next Board Meeting

The next OSI board meeting is scheduled for October 9th at 1500 UTC.

Meeting adjourned at...

Appendix A - Affiliate Member Applications and Review

Non-profit affiliate member application: .NET Foundation

1. Currently recognized as a (or application submitted for) non-profit / not-for-profit (or equivalent) by the national government were organized.

1. 501(c)(6) foundation, EIN 47-2119192

1. Mission statement describing purpose and goals.

1. The .NET Foundation is an independent, non-profit organization established to support an innovative, commercially friendly, open-source ecosystem around the .NET platform.

1. Documentation formalizing organization, e.g. by-laws.

1. https://dotnetfoundation.org/about/bylaws

1. Publicly available release of a product(s) or service(s).

1. Project benefits: https://dotnetfoundation.org/projects/why-join | Member projects: https://dotnetfoundation.org/projects

1. Use of an OSI approved open source license (software development projects only).

1. All projects must use a permissive license: MIT, Apache 2.0, MS-PL are currently accepted. https://github.com/dotnet-foundation/projects

1. Documented approach for participation by the public.

1. Public participation: https://dotnetfoundation.org/community/committees | https://dotnetfoundation.org/community/get-involved. Projects all welcome community contributions.

1. An active community:

1. Methods for current and interested individuals/organizations to join and participate in your community: https://dotnetfoundation.org/member/become-a-member | Post issues, PR’s to member projects, blogging, speaking at conferences, teaching

1. Active participation from multiple contributors, i.e. individuals and organizations other than founders (contributions may be other than programming/technology): Diverse set of projects and sponsors: https://dotnetfoundation.org/projects | https://dotnetfoundation.org/member/corporate-sponsors

1. References from other open source projects, ideally a current OSI Affiliate Member.

1. Reference from Carol Smith, former board member

1. Sponsored by Elana Hashman, current board member