Wiki source code of 2020-09-18

Last modified by Thierry Carrez on 2021/10/28 16:34
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1 {{box cssClass="box floatinginfobox" title="**Summary**"}}
2 {{toc start="2"/}}
3 {{/box}}
4
5 **September 18, 2020**
6
7
8 **Live Meeting Notes:**
9
10 * URL: [[https:~~/~~/pad.documentfoundation.org/p/osiboard>>url:https://pad.documentfoundation.org/p/osiboard]]
11
12 * Username: osiboard
13
14 * Password: 0s1b0ard!2017
15
16 **Call in information:**
17
18 * To join the video meeting, click this link: meet.google.com/ttb-aamd-ymi
19
20 * Or, dial one of the listed phone numbers with the associated PIN: [[https:~~/~~/meet.google.com/tel/ttb-aamd-ymi?pin=3014784286124&hs=1>>url:https://meet.google.com/tel/ttb-aamd-ymi?pin=3014784286124&hs=1]]
21
22 **Quorum**
23
24 Quorum reached and meeting called to order at 15:04 UTC.
25
26 Paused at 16:02
27
28 Resumed at 16:06
29
30 Adjurned at 18:00
31
32
33 **Attendees**
34
35 **Board Members**
36
37 Italo Vignoli
38
39 Chris Lamb
40
41 Hong Phuc Dang
42
43 Josh Simmons
44
45 Faidon Liambotis
46
47 Megan Byrd-Sanicki
48
49 Deb Bryant
50
51 Tracy Hinds
52
53 Pam Chestek
54
55 Elana Hashman (15:13 UTC)
56
57
58 **Guests**
59
60 Deb Nicholson
61
62
63 **Expected, but Not Present**
64
65
66 **Sent Regrets**
67
68
69 **Officer Reports**
70
71 **Secretary's Report (Deb Bryant and Chris Lamb)**
72
73 * **Motion (Deb): **Approve Board meeting minutes of August 14, 2020
74
75 * //See supporting documents: //[[https:~~/~~/wiki.opensource.org/bin/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/August%2014%2C%202020%20Draft%20Board%20Meeting%20Minutes/>>url:https://wiki.opensource.org/bin/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/August%2014%2C%202020%20Draft%20Board%20Meeting%20Minutes/]]
76
77 * **Second (Megan).**
78
79 * **Vote: Yes,** **8; No, 0; Abstain, 1.**
80
81 * Motion passes.
82
83 **Treasurer's Report (Tracy Hinds and Megan Byrd-Sanicki)**
84
85 * No August financials yet, expected soon. Intention to return to monthly reports from next meeting.
86
87 * All monthly reports are available on the OSI Financial Statements' wiki page at [[https:~~/~~/wiki.opensource.org/bin/Operations/Financial+Statements>>url:https://wiki.opensource.org/bin/Operations/Financial+Statements]]
88
89 **President's Report (Josh Simmons and Hong Phuc Dang)**
90
91 * Welcome, Deb Nicholson!
92
93 **Staff Reports**
94
95 **General Manager's Report (15min, Deb Nicholson)**
96
97 * //See supporting document: 30/60/90 Day Plan //[[https:~~/~~/docs.google.com/document/d/172BGLneMSevgjfMaiqiwXrDQ2aKSnKLFrK-aXHQRnfs/edit>>url:https://docs.google.com/document/d/172BGLneMSevgjfMaiqiwXrDQ2aKSnKLFrK-aXHQRnfs/edit]]
98
99 * License Review Process Consultant
100
101 * Sustainability Director
102
103 * Sponsorship
104
105 * Request to Board to fill out Fall F2F availability
106
107 **Board Topics**
108
109 * Governance Reform and Strategy (60min, Megan)
110
111 * //See supporting document: Building a Bridge to a Stronger OSI //[[https:~~/~~/docs.google.com/presentation/d/12lATTNV_jfdl97vDFrx1YOS4cdeKZVmV3uSPeklAZH4/edit>>url:https://docs.google.com/presentation/d/12lATTNV_jfdl97vDFrx1YOS4cdeKZVmV3uSPeklAZH4/edit]]
112
113 * Re-cap of strategy session process and re-confirm decisions made and review the timeline
114
115 * What is the 'Head of OSI' title we want? (GM, MD, ED, etc)
116
117 * Board agreement: review the process for creating a board agreement. Discuss what are the behaviors we want the board to commit to?
118
119 * Contradistinction made with both the leadership guidelines draft and the "Responsibilities of OSI Board Directors" on website.
120
121 * Suggestion that it would be worthwhile to include implied, legal obligations of Board members (e.g. fiscal responsibilities), as well as other implicit behavioral norms (e.g. adhering to our Code of Conduct).
122
123 * Involved discussion around the behaviours we would like to embody as an advisory board and how it would differ from today's Board.
124
125 * Email to board, discussion to be held via annotations on document.
126
127 * Approach to events in 2021 (10min, Italo)
128
129 * Virtual conferences should permit OSI to be at many events during 2021.
130
131 * Suggestion and discussion around OSI aligning around themes.
132
133 * Also opportunities around 'virtual booths'.
134
135 * Deb (of the North) to take the action item of sending a few draft topics as our main themes for "OSI talks" this year to Italo.
136
137 * Josh encouraged everyone to participate in virtual events, for diversity of voices.
138
139 * Discussion around participation in events being a implicit approval of event.
140
141 * .NET Foundation Affiliate Application (5min, Elana)
142
143 * **Motion (Elana): **Approve .NET Foundation as an OSI Affiliate Member (see Appendix A)
144
145 * **Second (Italo).**
146
147 * **Discussion:** **None**
148
149 * **Vote: Yes, 10; No, 0; Abstain, 0.**
150
151 * Motion passes.
152
153 * Discussion around publicising .NET joining as Affiliate.
154
155 * We'll do a press release, and use this as a nudge to look a that current state of our press contacts in CiviCRM
156
157 **Committee Reports**
158
159 **Finance Committee (10min, Tracy Hinds)**
160
161 * Highlights: Treasurer's report, Good/Concerning news, and any contracts signed of significance
162
163 * //See supporting document: September Overview (...)//
164
165 * //See supporting document: Treasurer's Report (...)//
166
167 * Committee Chairs heads up! Budget request season is upon us. You will receive instructions.
168
169 * OSI Fundraising for sustainability special Finance Committee meeting coming soon–let the Committee know if you'd like to participate
170
171 * Membership Report (from Jessica Iavarone)
172
173 * //See supporting document: Membership Report (...)//
174
175 **Standing Committee (Josh Simmons)**
176
177 * Working toward decommissioning this committee as the OSI transitions to staff-driven board operation. No definitive date, but target is end of 2020.
178
179 **Project Reports**
180
181 **State of the Source (10min, Hong Phuc Dang)**
182
183 **Numbers**
184
185 * Sponsorship: 27,550 USD
186
187 * Ticket sales: 1,465 USD
188
189 * Speakers: 67 people
190
191 * Registrations: 282 sign-ups, 43 countries
192
193 * Turnout: 20-50 people per session
194
195 * Youtube: 155 subscribers, determining new follower count on Twitter & LinkedIn in progress.
196
197 * Telegram: 49 members
198
199 **Post-event activities (WIP)**
200
201 * Video processing: 14 videos as-of time of meeting
202
203 * Shared notes cleaning up: Will forward them to Deb N.
204
205 * Feedback collection: 17 responses as of time of meeting
206
207 * Post conference article on OSI website: ~~22 Sep
208
209 * Financial report: End of Sep. Requires anonymisation.
210
211 * Larger report to follow next week.
212
213 **Snowdrift (5min, Elana Hashman)**
214
215 //See supporting document: Monthly Snowdrift report //[[https:~~/~~/wiki.opensource.org/bin/download/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/20200911Agenda/6.%20Snowdrift%20and%20Incubator%20WG.pdf>>url:https://wiki.opensource.org/bin/download/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/20200911Agenda/6.%20Snowdrift%20and%20Incubator%20WG.pdf]]
216
217
218 **Incubator Working Group (5min, Elana Hashman)**
219
220 //See supporting document: Minutes from Incubator WG meeting //[[https:~~/~~/wiki.opensource.org/bin/download/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/20200911Agenda/6.%20Snowdrift%20and%20Incubator%20WG.pdf>>url:https://wiki.opensource.org/bin/download/Main/OSI%20Board%20of%20Directors/Board%20Meeting%20Notes/20200911Agenda/6.%20Snowdrift%20and%20Incubator%20WG.pdf]]
221
222
223 **Open Source and Standards (5min)**
224
225 * Re. OSI's "Open Standards Requirements for Software" page on website after question was raised in the Board panel at State of the Source.
226
227 * Touching on larger question on revisiting material on website and wiki.
228
229 **Next Board Meeting**
230
231 The next OSI board meeting is scheduled for October 9th at 1500 UTC.
232
233
234 Meeting adjourned at...
235
236
237 **Appendix A - Affiliate Member Applications and Review**
238
239 Non-profit affiliate member application: **.NET Foundation**
240
241 1. Currently recognized as a (or application submitted for) non-profit / not-for-profit (or equivalent) by the national government were organized.
242
243 1. 501(c)(6) foundation, EIN 47-2119192
244
245 1. Mission statement describing purpose and goals.
246
247 1. The .NET Foundation is an independent, non-profit organization established to support an innovative, commercially friendly, open-source ecosystem around the .NET platform.
248
249 1. Documentation formalizing organization, e.g. by-laws.
250
251 1. [[https:~~/~~/dotnetfoundation.org/about/bylaws>>url:https://dotnetfoundation.org/about/bylaws]]
252
253 1. Publicly available release of a product(s) or service(s).
254
255 1. Project benefits: [[https:~~/~~/dotnetfoundation.org/projects/why-join>>url:https://dotnetfoundation.org/projects/why-join]] | Member projects: [[https:~~/~~/dotnetfoundation.org/projects>>url:https://dotnetfoundation.org/projects]]
256
257 1. Use of an OSI approved open source license (software development projects only).
258
259 1. All projects must use a permissive license: MIT, Apache 2.0, MS-PL are currently accepted. [[https:~~/~~/github.com/dotnet-foundation/projects>>url:https://github.com/dotnet-foundation/projects]]
260
261 1. Documented approach for participation by the public.
262
263 1. Public participation: [[https:~~/~~/dotnetfoundation.org/community/committees>>url:https://dotnetfoundation.org/community/committees]] | [[https:~~/~~/dotnetfoundation.org/community/get-involved>>url:https://dotnetfoundation.org/community/get-involved]]. Projects all welcome community contributions.
264
265 1. An active community:
266
267 1. Methods for current and interested individuals/organizations to join and participate in your community: [[https:~~/~~/dotnetfoundation.org/member/become-a-member>>url:https://dotnetfoundation.org/member/become-a-member]] | Post issues, PR’s to member projects, blogging, speaking at conferences, teaching
268
269 1. Active participation from multiple contributors, i.e. individuals and organizations other than founders (contributions may be other than programming/technology): Diverse set of projects and sponsors: [[https:~~/~~/dotnetfoundation.org/projects>>url:https://dotnetfoundation.org/projects]] | [[https:~~/~~/dotnetfoundation.org/member/corporate-sponsors>>url:https://dotnetfoundation.org/member/corporate-sponsors]]
270
271 1. References from other open source projects, ideally a current OSI Affiliate Member.
272
273 1. Reference from Carol Smith, former board member
274
275 1. Sponsored by Elana Hashman, current board member

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